Privacy Policy- GDPR

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Privacy Policy

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We respect your privacy.

Our privacy principles embody the National Privacy Principles in the federal Privacy Act 1988. and that of the European Union - General Data Protection Regulations (GDPR).[/et_pb_text][/et_pb_column][/et_pb_row][/et_pb_section][et_pb_section fb_built="1" _builder_version="3.0.101"][et_pb_row _builder_version="3.0.47" background_size="initial" background_position="top_left" background_repeat="repeat"][et_pb_column type="4_4" _builder_version="3.0.47" parallax="off" parallax_method="on"][et_pb_text admin_label="Traffic data" _builder_version="3.4.1"]

Who we are

Tasmanian Masters Athletics Association (TMA) is a not for profit organisation based in Tasmania that creates opportunities for its members to compete against others in their age/gender bracket.

Our ABN is: ###

Our Office bearers are: ####

Our website address is:

What personal data we collect and why we collect it

We collect the following information from our members when they sign up and/or renew membership with TMA.

  • Name
  • Home Address
  • Email Address
  • Name of other Athletics clubs you are a member of
  • Date of Birth
  • Contact Phone Number
  • Sex/Gender
  • Emergency Contact Details
  • Emergency Contact Relationship

We use your personal information in the following way.

Your Date of Birth is combined with your gender to identify which age/gender bracket you compete in.

Your Name is used to identify you, in a human capacity, and to document your athletic achievements in our records.

Your Email address is used so that we can send you TMA newsletters and important information as deemed relevant by the TMA Committee.

Your Contact Phone number is stored in case we need to contact you quickly about something.  This can be handy when we need to fact check a result, confirm a uniform order or something similar to that.  In the absence of a phone number we will always try to contact you via your email address.

Your Emergency contact details are held on record in the event you suffer a misadventure which leaves you unable to communicate your wishes.

Your personal data can also be generated from technical processes such as contact forms, comments, cookies, analytics, and third party embeds.

By default the TMA websitew does not collect any personal data about visitors, and only collects the data shown on the User Profile screen from registered users. Where additional functionality is added to the TMA site via plugins other personal data may be collected. Information relevant information to this is listed below under Plugins.



Comments are turned off on the TMA site.


If you are provided an opportunity to upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Contact Forms are used through out the TMA website to capture responses from our members.   With these forms we will always endeavour to ask the least amount of questions necessary to accomplish our task.   Any information that you provide to TMA via these forms (and this includes the Uniform order form) will not be sold to any other party nor will it be used outside the purpose intended.


If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, PDF articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


The TMA website uses Google Analytics tracking code on its pages so that we can work out which pages are the most popular and how many visitors the site receives.  The information captured by Google Analytics is

  • Online identifiers including cookie identifiers
  • internet protocol addresses and device identifiers
  • client identifiers

The following Google Analytics settings are also turned OFF:

  • Data Collection for Advertising Features
  • Remarketing
  • Tracking of User-IDs across different devices

Data retention is set for 2 years.

Who we share your data with

TMA do not share your personal information with any third party organisations.   Where your information is used by other affiliated organisations like Oceania, Australian Masters Athletics etc this will happen via information you have provided directly to these organisations.

How long we retain your data

Information captured during these processes is stored on TMA systems and constitutes their records system and order system.  These systems can reside outside of the website itself.  Records are stored in perpetuity while records that relate to financial transactions are kept long enough to meet Australian Tax laws and the statue of limitations.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

The TMA does not send your data anywhere.   We do not share or swap your data with other vendors or 3rd parties.

Your contact information

The TMA does not have a data protection officer.  Your contact information is itemised above and held securely by TMA for purposes of running its events and reporting outcomes.

How we protect your data

We restrict how your data is accessed.  Only a small number of individuals on the TMA committee have access to your personal information.  These TMA positions are:

  • The Registrar - This position is responsible for managing membership
  • The Treasurer - This position is responsible for collecting money and reconciling the Association's bank account.

What data breach procedures we have in place

Where a data breach occurs the TMA Committee will review all available information at hand and make a decision on the best way to progress.  In the first instance the data leak will be contained and members made aware of what has happened.  The committee will then put in place processes to ensure the breach does not happen again.

What third parties we receive data from

The TMA recieves an updated member list from Tasmanian Athletics for the purpose of validating TMA member's claims in this regard.

What automated decision making and/or profiling we do with user data

The committee may from time to time aggregate its membership base to provide statistics on membership numbers.  These aggregates will always be completed in such a way as to anonymise individuals.  This information is not used for advertising purposes.

Additional information about plugin functions we use and how they interact with your personal information.

Source: Backup Process

What personal data we collect and why we collect it


Per the functionality of this plugin, backups of your website files and/or database are created and stored locally on your server and/or remotely on 3rd party servers based on the settings of this plugin. Archives can include, but are not limited to, file and database assets, including hashed passwords, 3rd party data, uploads and user information. These backups are stored to provide critical functionality of this plugin.


Cookies are used to handle importing and restoring backups.

Plugin Settings

Some plugin settings ask for an email address or login credentials to 3rd party services. This is stored to provide functional features to the plugin.  The only email address captured is that of the web administrator.

Recent Activity

This plugin tracks dates, times and actions of successful and unsuccessful backups and remote data transfers. This is stored to help make the plugin better and assist with troubleshooting problems.


This plugin logs some personal information such as email addresses, usernames, database and server information. This is stored to help make the plugin better and assist with troubleshooting problems.

How long we retain your data


Backup retention is completely up to the website owner. This can vary from less than one minute to indefinitely.


Cookies used during the restore/import process expire after 24 hours.

Plugin Settings

Settings are retained indefinitely until they are changed or removed manually.

Where we send your data


Backups are stored in a secured location on Amazon Web Services cloud storage.

How we protect your data


Backup zip files are stored with hashed file names to prevent filename guessing and directory browsing is disabled.

What third parties we receive data from

Backup Destinations

Backups can be sent to third-party destination servers, including but not limited to:

Links to third party privacy policies have been included.

Source: iThemes Security

What personal data we collect and why we collect it

Security Logs

The IP address of visitors, user ID of logged in users, and username of login attempts are conditionally logged to check for malicious activity and to protect the site from specific kinds of attacks. Examples of conditions when logging occurs include login attempts, log out requests, requests for suspicious URLs, changes to site content, and password updates. This information is retained for 14 days.

Who we share your data with

This site is scanned for potential malware and vulnerabilities by Sucuri's SiteCheck. We do not send personal information to Sucuri; however, Sucuri could find personal information posted publicly (such as in comments) during their scan. For more details, please see Sucuri's privacy policy.

In order to ensure file integrity, iThemes Security pulls data from,, and No personal data is sent to these sites. Requests to include the WordPress version, the site's locale, a list of installed plugins, and a list of each plugin's version. Requests to and include the installed iThemes products and their versions. For privacy policy details, please see the WordPress Privacy Policy. For privacy policy details, please see the iThemes Privacy Policy. Requests to are to content added and managed by iThemes which is covered by the Amazon Web Services Data Privacy policy.

When running Security Check, will be contacted as part of a process to determine if the site supports TLS/SSL requests. No personal data is sent to as part of this process. Requests to include the site's URL. For privacy policy details, please see the iThemes Privacy Policy.

How long we retain your data

Security logs are retained for 14 days.

Where we send your data

This site is part of a network of sites that protect against distributed brute force attacks. To enable this protection, the IP address of visitors attempting to log into the site is shared with a service provided by For privacy policy details, please see the iThemes Privacy Policy.

Source: Akismet

We collect information about visitors who comment on Sites that use our Akismet anti-spam service. The information we collect depends on how the User sets up Akismet for the Site, but typically includes the commenter's IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).